Case Management - CaseMind

Every case. Every deadline.
Always in control.

Law firms lose time, money, and clients when cases fall through the cracks. CaseMind gives your team one place to run every matter - from first instruction to final resolution - with the clarity and speed your clients expect.

Purpose-built for law firms. Data protection compliance, familiar case conventions, and staff-only access - designed for how legal practices actually operate.

CaseMind is case management software for law firms. It centralises every matter, tracks billable time automatically as work happens, keeps documents and deadlines in one place, and builds data protection compliance into how the system works.

CaseMind - Case Detail
CaseMind dashboard showing active cases, upcoming deadlines, and client stats for a law firm

Time recorded

Auto

no manual timesheets

Documents centralised

100%

nothing lost in email

Case visibility

Live

every matter, every staff

Missed deadlines

0

when the system runs it

The problem

Running a law firm on email threads, shared drives, and spreadsheets costs more than it looks. Deadlines get missed. Time goes unrecorded. Files are buried. And when a client calls, no one has the full picture.

Think of it as a single source of truth for every matter your firm handles - one that updates itself, tracks time automatically, and keeps your whole team on the same page without anyone having to manage it.

One

workspace

Auto

time capture

Full

visibility

Scales of justice statue representing legal practice and case management

Built for the discipline the law demands.

Live case timeline

Every action lands on the timeline automatically.

No one types a status update. Documents, time, deadlines, and correspondence log themselves as they happen, in order, on the matter they belong to.

Smith v. Harlow Estates - Matter #4471Live
  • Document uploaded

    Tenancy_Agreement_v3.pdf

    09:14
  • Time captured

    0h 42m - drafting response

    10:02
  • Deadline flagged

    Response due in 3 days

    11:30
  • Email logged

    Client correspondence attached

    14:18

Without CaseMind

  • -Cases scattered across email and drives
  • -Time recorded hours later - or not at all
  • -Documents lost, duplicated, or outdated
  • -Staff unclear on case status
  • -Compliance requests taking days

With CaseMind

  • +Every matter in one place, always current
  • +Hours captured as work happens
  • +Documents filed once, found instantly
  • +Any staff member can pick up any case
  • +Compliance handled in minutes

Where intelligence steps in

CaseMind quietly handles the administrative weight your team shouldn't have to carry - so your team spends its time on clients, not case admin.

  • Time is tracked without anyone tracking it
  • The right information surfaces at the right moment
  • Routine tasks happen in the background
  • Nothing slips through - the system holds it

Hours

reclaimed every week

Your team spends a significant portion of the week on case admin - chasing documents, updating records, reconstructing time. CaseMind gives that time back.

Every hour your team spends on administration is an hour not spent on clients or fee-earning work.

What makes it powerful

Every case in one place

No more hunting through email threads, shared drives, and sticky notes. Every matter lands in one workspace - open, current, and ready.

Time that tracks itself

Billable hours get captured as work happens. No more reconstructing the day at 5pm. No more revenue walking out the door unrecorded.

Documents that stay found

Files are filed once and never lost. Pull up any document on any matter in seconds - without asking anyone where it is.

A timeline that tells the story

Every action, note, and update on a case is logged in a chronological timeline. Anyone picking up a matter sees exactly where things stand without a briefing.

Client and contact records

Every client, their matters, contacts, and history in one linked record - so the full relationship is one click away, not scattered across files.

Roles and permissions

Fine-grained access control decides who can see and do what. Sensitive matters stay locked to the people who should touch them.

Email that lands on the case

Connect Gmail or Outlook and case correspondence is captured against the right matter automatically - no forwarding, no copy-paste.

Audit logs, always on

Every action is recorded in a tamper-evident audit trail. When you need to prove who did what and when, the answer is already there.

Compliance built in

Data-subject access requests and retention obligations are handled by design - respond in minutes, not days, without the panic.

Matter documents

Tenancy Agreement
Witness StatementAI extracted
Court Bundle
Client Correspondence
Retainer Letter

Document management

Filed once. Found in seconds. Never lost.

Every file lands against the right matter automatically, and key facts, dates, and parties are extracted the moment a document arrives - so nothing important stays buried in a PDF.

Staff-only. No exceptions.

CaseMind is an internal tool - there is no client portal, no public-facing layer. Client data stays where it belongs: inside your firm, accessible only to your team.

Built around data protection.

Data protection compliance isn't an add-on - it's how the system is designed. When a subject access request lands on your desk, CaseMind means you're already ready.

Solicitor signing a legal document at a desk

How it works

  1. 1Your team is onboarded - cases, clients, and documents migrate across
  2. 2Every new matter opens in CaseMind from day one
  3. 3Work happens inside the system - time, documents, and updates captured as you go
  4. 4Management sees the full picture without anyone writing a status report

Who it's for

  • Law practices ready to move off email and spreadsheets
  • High street and regional firms handling mixed caseloads
  • Family law, conveyancing, and litigation teams managing volume
  • Firm managers who want oversight without chasing their team
  • Any practice where billable time is slipping through the cracks

Frequently asked questions

What is CaseMind?

CaseMind is a case management software built for modern law firms. It centralises every matter, tracks billable time automatically, and keeps documents, deadlines, and client updates in one workspace instead of scattered across email and shared drives.

How does CaseMind track billable time automatically?

CaseMind records time as work happens inside the system - opening a document, updating a case note, or logging an action - so your team doesn't need to reconstruct the day from memory at 5pm.

Is CaseMind compliant with data protection law?

Yes. Data protection obligations around client data - including responding to subject access requests - are built into CaseMind by design, not added on afterwards.

Does CaseMind have a client portal?

No. CaseMind is a staff-only internal tool. There is no client-facing portal or public layer, so client data stays inside the firm and accessible only to authorised team members.

Which law firms is CaseMind designed for?

CaseMind is built for law practices of every size - from small firms to regional practices, and teams in family law, conveyancing, and litigation - that want to move off email threads and spreadsheets.

What problem does CaseMind solve for law firms?

CaseMind solves missed deadlines, unrecorded billable time, lost documents, and unclear case status - the administrative overhead that costs firms time, revenue, and client trust when everything runs on email and spreadsheets.

Agentic AI

Intelligence that does the case admin for you

CaseMind runs Agentic AI in the background - a set of purpose-built agents reading, sorting, checking, and preparing - so your team spends its time on judgement, not paperwork.

Matter Intake Agent

New instructions are read, classified, and opened as structured matters automatically - the file is set up before anyone touches a keyboard.

Position Stress-Test

Pressure-test a legal position or argument before you commit to it. The agent plays both sides and surfaces the weak points early.

Compliance Sentinel

Rule-packs watch every matter in the background for deadlines, retention limits, and obligations - and flag risk before it becomes a miss.

DSAR Autopilot

Data-subject access requests are gathered, redacted, and packaged automatically, turning a multi-day scramble into a reviewed export.

Email Triage & Action

Incoming case email is read, prioritised, and turned into suggested actions, so nothing important sits unread in an inbox.

Passive Time-Capture

Billable time is inferred from the work itself - documents opened, notes written, actions taken - with privacy-safe design, no stopwatch.

Case Graph

A cross-matter knowledge graph links people, documents, and events, so precedent and connections surface across your whole caseload.

Instant Case Summaries

Get a clear, current brief of any matter on demand - where it stands, what's happened, and what's next - generated from the case record in seconds.

Document Analysis

Every uploaded document is read on arrival - key facts, dates, parties, and obligations extracted automatically so nothing important stays buried in a PDF.

Behind the scenes

Agents working while your team works.

Each matter runs its own set of background agents - reading, checking, and flagging - so the administrative weight never lands on your team's desk.

Compliance SentinelScanned 12 matters
Passive Time-Capture0h 38m logged today
Matter Intake AgentIdle - no new instructions

Simple plans that grow with your firm

Start free, upgrade when you need more seats, storage, and the full AI toolkit. No lock-in.

Basic

For solo practitioners getting started.

Free/ forever
  • 1 user seat
  • 2 active cases
  • 100 MB document storage
  • Case & client management
  • Chronological case timeline
  • Document management
  • Email integration
  • Roles & permissions
  • Audit logs
  • AI agents
Most popular

Professional

For growing firms that run everything in one place.

3,999/ per month
  • 5 user seats
  • 10 active cases
  • 1 GB document storage
  • Case & client management
  • Chronological case timeline
  • Document management + AI analysis
  • Email integration (Gmail / Outlook)
  • Roles & permissions
  • Audit logs
  • AI agents

Enterprise

For established practices with scale and security needs.

6,499/ per month
  • 10 user seats
  • 50 active cases
  • 3 GB document storage
  • Case & client management
  • Chronological case timeline
  • Document management + AI analysis
  • Email integration (Gmail / Outlook)
  • Roles & permissions
  • Audit logs + export
  • AI agents
What you getBasicFree / foreverProfessional3,999 / per monthEnterprise6,499 / per month
Case & client management
Chronological case timeline-
Document management-
AI document analysis-
Email integration (Gmail / Outlook)-
Roles & permissions-
Audit logs-
AI agents-
DSAR / data-subject requests-
Single sign-on (SSO)--

Prices are indicative and billed monthly. Get in touch for annual and multi-firm pricing.

See what your firm looks like when it runs properly.

Tell us a little about your firm and which plan fits. We'll set up a walkthrough of CaseMind on your caseload - no slides, just the product.

  • A working demo on real case scenarios
  • Straight answers on pricing and migration
  • No obligation, no sales pressure